Applications Forms and Licences
Building and Engineering Forms
Minor Variance Application |
Minor Variance ApplicationComplete a Committee of Adjustment Minor Variance Application form and return the completed form to the Clerks Department at Woodstock City Hall, 500 Dundas Street. The application must be accompanied by the application fee and submitted no later than 20 days before the Committee of Adjustment meeting date. Please follow up with either City Hall at 519-539-1291 or the Building Department Technician at 519-539-2382 ext. 3103 for the next scheduled meeting and the latest date your application must be submitted. Paper copies of the application are available at the City of Woodstock Building Department or at City Hall in the Clerks Department. |
Sign Permit Application |
Sign permitAlong with the completed sign permit application form, a site plan showing the location of the poposed sign must be provided. Please note on the application the date of installation and the date of removal for all temporary mobile signs. If you do not own the property, owner authorization in the form of a letter must be provided eith the applicaiton form. |
Street Excavation Permit |
In the case of excavation of the sewer lateral, you or your contractor must expose the lateral sewer at the property line and contact us immediately to confirm the cause of the problem. Contractors or homeowners are not permitted to excavate within the city road allowance without receiving prior approval. Any questions about the form below should be directed to our Engineering Technologist by email or phone at 519-539-2382 ext. 3114. |
Zone Change Application Guide |
This application is to be used only when applying to the City of Woodstock for a change to the City's Zoning Bylaw. The applicant should approach both the City Engineering Office and the County of Oxford Community Planning Office for Official Plan, Zoning and Policy Information before making a formal application. |
Business Licensing
Business Licence Application Forms |
Business Operated on a Temporary Basis Donation Drop Box: Online Printable Newspaper & Magazine Boxes: Online Printable Pawnbroker & Second Hand Goods Dealer |
Clerks Department Forms
Commissioner of Oaths | |
Commissioner of OathsDue to the on-going COVID-19 pandemic City Hall will be only be open to the public by appointment from 9:00 am - 1:00 pm and 2:00 pm - 4:00 pm. Commissioner services will be limited to compassionate and/or urgent matters only. If you have questions you may telephone 519-539-2382 extension 2502 or by e-mail information@cityofwoodstock.ca Under the advice of Southwestern Public Health, face coverings must now be worn in all public areas of City Hall and all other City buildings. For more information on face coverings please visit https://www.swpublichealth.ca/ Commissioners of Oaths' services are offered at City Hall in the Clerk's Department. These endorsements include but are not limited to oaths, affirmations and affidavits. Since the nature of documents varies greatly, it is strongly recommended that you contact the City of Woodstock prior to your visit to confirm that your documents can be commissioned by one of our staff members. It is important to note that the City of Woodstock's Commissioners of Oaths cannot notarize documents. A list of notary public or lawyers can be found in your local phone directory or online. What is an Oath?An oath is a solemn declaration of one's words by which a person signifies that he/she is bound in conscience to perform an act faithfully and truthfully. The oath is used to encourage if not to ensure that the truth be spoken. What is an Affirmation?An affirmation is a solemn declaration that serves the same purpose as an oath if an oath is objectionable to the person on religious or ethical grounds. What is an Affidavit?An affidavit is a document containing statements that are verified by the swearing of an oath or by an affirmation. Affidavits are generally used for the purpose of establishing legal rights and may be required to attest to a certain fact or set of facts. DocumentationOnce you are certain that the City of Woodstock can commission your document, you must visit City Hall in person. The request for the Commissioner of Oaths service must be made by the same individual taking the oath and signing the document. You must present one original government issued piece of photo identification in (i.e. a valid driver's licence, a valid passport or a BYID age-of-majority card). If your identification is in a language other than English or French, an official translation of the document may be required. The following is small listing of forms a Commissioner of Oaths can sign:
FeesThe City of Woodstock charges $20.00 for each signature. This fee is payable by cash, cheque, or debit. |
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Community Grants Application Form | |
Community Grant ApplicationCommunity Grants applications are being accepted until 4:30 p.m. on Monday, March 1, 2021. Grants are available to volunteer organizations that are non-profit or charitable. Non-profit organizations may also apply on behalf of individuals or teams as long as the intended use of the grant is for recreational endeavours and the individuals are under 18 years of age. If you believe you are eligible for a community grant, complete an application and submit it to the clerk's department. Applications are accepted twice per year. The submission deadlines are March 1 and September 1 (or the Monday following if the date does not fall on a business day). Funding requests that are urgent in nature may be considered outside of the formal intake periods if approved by the chairperson and city staff. |
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Dog Tag Application | |
Dog Tag ApplicationDue to the on-going COVID-19 pandemic, City Hall is open from 9:00 am - 1:00 pm and 2:00 pm - 4:00 pm. Services continue to be offered through the website at www.cityofwoodstock.ca or via email at clerksinfo@cityofwoodstock.ca You are encouraged to purchase your dog tags using the online form and payment method. Your tag will be mailed to you after your payment has been processed (7 - 21 business days).
A pet licence is required for every dog within the City of Woodstock and must be renewed annually. If you have received an invoice in the mail you can register your dogs online for the 2021 year using the renewal form. Please note, you are now required to pay the after February 1, price To register your new dog and purchase the required dog tag(s), please complete new dog registration form. Purchase a New Dog Tag License Alternatively, if you prefer to complete a paper copy, you can complete a Dog tag registration application and return it to city hall. |
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Lottery Licence | |
Lottery licences are required for charitable gaming, including bingos, raffles, break open tickets and social gaming events held by charitable and religious organizations. Charitable organizations are regulated by licencing policies and the terms and conditions of the licences. Lottery Licence EligibilityCanada's Criminal Code permits charitable and religious organizations to conduct a lottery to raise funds if a licence has been issued. Organizations must have a demonstrated charitable or religious mandate to qualify. Charitable organizations provide programs for:
FormsTypes of lotteriesRaffle lotteriesA raffle lottery is a game where tickets are sold for a chance to win a prize at a draw. This includes 50/50 draws, elimination draws, penny sales and calendar draws. Raffle Municipal licenceA municipality may issue a licence to eligible local charitable or religious organizations for ticket raffle lotteries where the total value of the prizes to be awarded is not more than $50,000.
Break open ticketA break open ticket is a lottery ticket that has a perforated cover window tabs. Behind the tabs are symbols that are revealed by tearing open the cover tab. The winning combination of symbols is specified on the back of the ticket. Break open tickets are also known as "Nevada tickets" or "pull tabs". Break Open Ticket Municipal LicenceA municipality may issue a licence to eligible local charitable or religious organizations where the break open tickets are not to be sold in conjunction with another gaming event.
Bingo eventsRegular bingoRegular bingo events are lottery games where players purchase bingo paper and win prizes by being the first to complete a specified arrangement or pattern of numbers on the bingo paper from randomly selected numbers. Regular bingo events have prize boards that aren't more than $5,500. Media bingoA media bingo event is a bingo game that is conducted on or through media such as the radio or the newspaper. Licences will not be issued for Internet gaming activity. Table board bingoTable board bingo is a game where players purchase the table board card and win prizes by being the first to complete a specified arrangement or pattern of numbers on the table board bingo device from randomly selected numbers. Bingo Municipal LicenceA municipality may issue a licence to an eligible charitable or religious organization for regular, media or table board bingo events where the total value of the prizes to be awarded on any one occasion is not more than $5,500.
Additional information |
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Marriage Licence | |
Marriage LicencesMarriage Licence Applications will be processed for Oxford County residents only until further notice and only one week prior to the event.Due to the on-going COVID-19 pandemic, individuals wishing to apply for a marriage licence will be required to book an appointment with the Clerks Department. If you want to book an appointment or have questions please contact The City of Woodstock at 519-539-1291. Once you have set a day and time to meet with staff please submit your form using the online marriage licence application. If you use the online application without first contacting City Hall your application will not be processed. Under the advice of Southwestern Public Health, face coverings must now be worn in all public areas of City Hall and all other City buildings. For more information on face coverings please visit https://www.swpublichealth.ca/ Marriage licences are issued at city hall for $125 effective January 1, 2021. Marriage licenses take 24 hours to process. You can apply for one or pick one up between 9:00 a.m. - 1:00 p.m. and 2:00 p.m. to 4:00 p.m., Monday to Friday. Marriage licence application
IdentificationYou and your spouse must both provide 2 pieces of identification:
Waiting periodMarriage licences are valid immediately once issued. You have 3 months from the date of issue to have the marriage performed before the licence expires. If your licence expires, another licence must be purchased. There are no refunds for issued marriage licences. Previous marriagesDivorced in CanadaYou must provide the original or a certified copy of a:
Divorced outside CanadaRegistrar General authorization is required. Contact the city clerk's office for details. Widow/widowerNo proof of the death is required. Age restrictions:If you are 16 or 17 years of age, parental consent must be obtained before a marriage licence will be issued. Proof of age must be provided. Contact the city clerk's office for additional information. One party presentEither the bride or groom must be present to purchase a marriage licence. If only one person is attending, identification must be provided for both parties. The application must be completed, signed and dated by both parties. Contact the city clerk's office for additional information. Getting married at city hallYou can have a civil ceremony in council chambers at city hall. Getting married at Woodstock City Hall
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Fire Department Forms
Fireworks Vendor Application |
All Fireworks vendors must be authorized to sell Fireworks within the City of Woodstock. The following form, once completed, should be submitted to Woodstock Fire Department or to City Hall in order to start the application process.
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Open Air Burning Permit Forms |
For more information about the various forms required to receive an open air burning forms, visit our page on Fire Permits. This page also includes medical relief forms if you wish to complain about a neighbour's fire permit.
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Parks and Recreation
City Beautiful Nomination Form |
City Beautiful AwardsThe City Beautiful Awards were established to give recognition to those private, institutional and corporate citizens who have taken the time to beautify and maintain their properties thereby contributing to a more attractive neighbourhood and community. Eligibility is based soluly on the property entered/nominated being within the City of Woodstock limits and visibility of same from an adjoining municipal street or streets. Properties may be entered by the owner or nominated by an outside party; all entries subject to verification by the Awards Committee. Judging will be based on the following criteria:
Awards in the form of plaques will be given to the Best of Class and Runner-up in the following categories:
Use the form below to subject an entry for consideration. All entries must be received before June 30th to be considered. |
Fee Assistance in Recreation (FAIR) |
Fee Assistance in Recreation (FAIR)The FAIR program assists City of Woodstock residents living in low income with the opportunities to participate in recreation and leisure activities provided by the City. |
Summer Camp Volunteering |
VolunteersThe City of Woodstock is looking for volunteers (13+ years old) to help with camp this summer. If you are interested in becoming a volunteer please fill out a Leader in Training application form. Please email it to summeractivities@cityofwoodstock.ca or drop it off in person at Southside Aquatic Centre. |
Special Events and Marketing Forms
Art in Victoria Park Vendor Forms |
Art in Victoria Park Food VendorsAre you interested in registering to be a Food Vendor at Woodstock's Art in Victoria Park 2019? Complete the respective form below and return to Woodstock City Hall by June 28th, 2019 to confirm your registraiton. |
Canada Day Vendor Forms |
Canada Day Food and Craft VendorsAre you interested in registering to be a Food or Craft Vendor at Canada Day 2020? Complete the respective form below and return to Woodstock City Hall by June 19th, 2020 to confirm your registraiton. |
Cowapolooza Vendor Forms |
Cowapolooza Food and Craft VendorsAre you interested in registering to be a Food or Craft Vendor at Cowapolooza 19? Complete the respective form below and return to Woodstock City Hall by August 7th, 2020 to confirm your registraiton. |
Message Board Information Sign Request |
Message Board Information Sign RequestThe City of Woodstock has two digital signs that can be used to promote upcoming events. The signs are located in the following locations:
Fees for use of each sign are $30.00 per fourteen (14) day period. Email completed forms to parksandrecreationinfo@cityofwoodstock.ca Message Board Information Sheet |
Sports Wall of Fame Nomination Form |
Sports Wall of Fame Nomination FormNominations for the Sports Wall of Fame are accepted until June 1st each year. The details of the categories for nomination can be found in the nomination package below.
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Victoria Day Vendor Forms |
73rd Annual Victoria Day Parade Registration FormAll applications for entry in the 2020 Victoria Day Parade must be received by our office by April 15th, 2020. Applications should be directed to: Brad Janssen, Communications & Special Events Manager |
Transportation and Parking Forms
Contractor / Bins Downtown Parking Permit |
Temporary Downtown Construction PermitA construction permit waives the maximum uptown parking time permitted to allow a contractor's vehicle or refuse bin to be parked or located beyond the two hour time restrictions. The applicant is still required to adhere to all bylaws and posted signs on city and county streets as well as in our municipal lots. That is you will not be permitted to park in no parking areas or no stopping areas. A permit will be issued only for the minimum required time necessary to complete the construction and at the discretion of the Office of the City Engineer. Refuse bins shall be removed immediately after completion of the construction. With exception of the refuse bin, the permit shall not be valid for the applicable hours on designated snow clearing routes/streets. (2:00 a.m. - 6:00 a.m.) The cost for this permit is $20/space/week. Method of payment is cash, debit or cheque. Failure to comply with the general conditions found on the reverse side of the application will result in the issuance of a parking infraction notice. If you will be working on the City Right-of-Way, a Road Occupancy Permit is required. See above. |
Municipal Lot Parking Permit Application |
Municipal Lot Parking PermitsParking permits may be purchased at City Hall at 500 Dundas Street during regular business hours Monday to Friday, 8:30 a.m. to 4:30 p.m. We accept debit, cheque or cash. The lots are first come first serve and a permit does not reserve a spot in any of the lots. If a lot is full, please use any one of our other permit-designated lots. For more information about our municipal parking lots, including maps, view our Municipal Parking Lots page. |
Overnight Parking Exemption Permit Application |
Parking Infraction Review Form |
Parking Infraction Review FormIf you wish to appeal a ticket, you may pick up a Parking Review Form at the Engineering and Public Works Building at 944 James Street, Woodstock, ON N4S 0B5, or you may email the completed form along with a copy of your parking ticket to our Bylaw Enforcement. Please be aware of the time sensitivity of your ticket and allow one week for us to review your form. |
Road Occupancy / Access Permit |
Road Occupancy / Access PermitIf you are planning on any work where you will be excavating the road, boulevard or City right-of-way you will require an Excavation Permit. Please email or drop off you application to the Office of the City Engineer at 944 James Street, Woodstock, ON N4S 0A7. If you are planning on any work in the City's right-of-way such as refacing a building, installing signage, etc. you will require an road occupancy/access permit. Please email, fax (519-421-3250) or drop off your application to the Office of the City Engineer at 944 James Street, Woodstock, ON N4S 0A7. The following documentation must accompany your application. Please refer to the back of the application form for a detailed list of general conditions and requirements.
Please allow one to two weeks to review and process the application, and follow up if necessary to clarify any uncertainties. |
Temporary Road Closure (For Special Event) |
Special Events Road Closure PermitA special event road closure permit is required for anyone wanting to hold a small parade/procession, street block party, a race/walk/bike-a-thon, demonstration or any similar event that requires a lane or road closure or may interfere with the normal flow of traffic on any city road. For larger venue events please contact the Manager of Communications and Special Events. If you wish to book a picnic in our city parks, please contact the Parks Department. General conditions
To request a special events road closure, please complete the application form and fax it to 519-421-3250 attention Engineering Office Supervisor or email it to the Engineering Office Supervisor with the subject line - Special Events Request. Please allow no less than 10 business days to review the application and follow up if necessary. Permit holder/organizer and anyone attending the event is still required to adhere to all city bylaws including the Special Events Road Closure Bylaw. |
Temporary Overnight Parking Permit Application |
Temporary Overnight Parking ConsiderationsIf you don't have access to your driveway due to driveway repairs, city or utility construction or you require overnight parking for guests, you may apply for a temporary overnight parking pass. Passes can either be picked up at our Engineering/Public Works building at 944 James Street or by using the link below. Our Bylaw Enforcement Officers will review the application and you will be notified by phone if your permit has been approved. Temporary permits will not be issued for more than 14 days per property, per season. The permit fee is $5 (incl. tax) per week. This fee will be waived if the owner can't access their driveway because of city or public utility work. We accept cash, cheque or debit. Permits are to be paid for and picked up at 944 James Street. |
Tax Payment Forms
Charitable Organization Tax Rebate |
Charitable Organization Tax RebatesEligible charities are entitled to property tax rebates if you are renting your property. If you are a registered charity and believe that you qualify, complete the form and submit it to City Hall |
Vacancy Rebate (Property Tax) |
Vacancy RebatesKeeping our commercial and industrial properties occupied is important to us. If you own a commercial or industrial building that was vacant or partially vacant for at least 90 consecutive days, you may be eligible for a property tax rebate. If you believe that you qualify, complete the application form and submit it to us. Your application will be forwarded to the Municipal Property Assessment Corporation (MPAC) for evaluation. If you are eligible for a vacancy rebate, a refund (or adjustment if taxes are not paid in full) will be issued early in the year following the year of the vacancy. |
Pre-Authorized Tax Payment Plan |
Property Tax Pre-Authorization Payment PlanSigning up for Pre-authorized tax payments ensures that your taxes are always paid on time and eliminates the hassle of remembering due dates. The City of Woodstock offers two payment options: Ten installments (Jan - Oct) or Four installments (February, May, August and October). To sign up for a Pre-authorized payment plan, complete the form below and return it to City Hall. |
Esend Agreement |
Esend Agreement |
Transit Forms
Paratransportation Application |
Para-transporation applicationTo be eligible to ride our para-transit, the Para-transportation Application form must be filled out in its entirety and returned to Para-transportation, City of Woodstock, P.O. Box 1539, 500 Dundas Street. You will need to print the form and have Part B completed by your health care professional. Photo I.D. cards will be required to use this service. All rides must be pre-booked 24 hours in advance. If you have any questions concerning eligibility criteria, please call 519-539-1291. A hardcopy of the application is also available at City Hall. |
Woodstock Transit Support Person Pass |
Woodstock Transit Support Person PassIf you require a person for support when riding the conventional bus, you will require a support person pass for the support person to travel free of charge when accompanying persons with disabilities. You must register as a user who has an identified medical requirement for support. One support person per ride will be allowed to accompany you free of charge. We understand that your support person may not be the same each time. Please fill out the application form with supporting medical documentation. The application must be completed by your and your heath care professional. You will be issued an ID card. There is no fee for the identification card. When boarding the bus, you must show the driver your Support Person's pass. |
Woodstock Transit War Veteran Application |
Woodstock transit war Veteran application formWar Veterans may be eligible to receive a free transit pass good for our conventional transit and our para-transit system for unlimited use. If you are eligible please click on the application form link below. You may drop off your completed form along with a copy of your Certificate of Service and/or Discharge Papers to the City Engineer's Office at 944 James Street, send it by email using the subject line: War Veterans Application Form, or fax it to 519-421-3250 - attention Engineering Office Supervisor. All information will be kept confidential and only be used for this purpose. Please allow five business day to process your application. Photo I.D. is required with this pass. You will be contacted once your application is approved to schedule a photo session at City Hall, 500 Dundas Street. You may be able to wait for your pass to be created, however if you cannot wait, the pass will be mailed to you. When you board the buses, please show the bus driver your veterans pass. This pass can only be used by the person it is issued to. It is not transferable to any family member or friend. The City reserves the right to confiscate any pass under this program that is used inappropriately (e.g. used by someone other than the pass holder). |