Appear Before Council

Woodstock City Council welcomes and encourages members of the public to appear before Council as delegations on matters of interest to them at council meetings. You will have the option of attending in person or virtually. Council meetings are broadcast by Rogers TV, live streamed on the City's website and YouTube channel, and delegate information is made public on our agenda and minutes.

How to Request a Delegation

Submit the Delegation Request Form and presentations by 12 p.m. the Friday before the meeting. Each group is asked to submit only one request per topic.

To speak about items that are on the agenda, the deadline to submit a delegation request is 12 p.m. the Tuesday before the meeting. This applies for topics listed in the published agenda made public the previous Friday.

Delegation Request Form

Presentation Format

You’ll have five minutes to present your requests or concerns. Always be clear, concise, and respectful in your presentation. If you have a presentation, it will be placed on a computer to be accessed from the podium. The presentation can be found on the desktop and you can advance your slides with the mouse or keyboard at the podium. All presentations must be submitted in PowerPoint or PDF format. We do not allow personal devices or memory sticks and handouts are not allowed during the Council meeting.

How to Address the Mayor

When addressing the Mayor, use "Your Worship" or "Mayor Acchione," and refer to the Deputy Mayor the same way in the Mayor's absence. Councillors should be called "Councillor [last name]," .

Speaking Guidelines

• Direct all comments to members of Council or staff through the Mayor or whichever member of Council is chairing the meeting (for example, "Your Worship, in response to..."). 
• Only one person may speak at a time. Council or committee members may respond through the Chair.
• Use appropriate language and behavior at all times. The Chair may expel anyone who violates these expectations.
• After speaking and answering questions, return to your seat. You are not required to stay for the remainder of the meeting once your issue is addressed.

Tips for Delegates

• Prepare and rehearse your points.
• Bring printed materials or visuals if helpful.
• Speak clearly and stay within your time.

What You Can’t Do

• Use offensive or disrespectful language.
• Speak on matters outside Council's authority.
• Discuss legal or confidential issues.
• Make personal attacks or defamatory remarks.
• Exceed your 5-minute time limit.