Applications Forms and Licences
Building, Bylaw & Engineering Forms
Apply for Building Permit |
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You can apply for a building permit through Cloudpermit, an online tool that allows you to see the status of your application anywhere, any time. You can start an application and finish it later and you will receive updates by email on the status of your permit applications. Follow these steps below to create an account, submit an application and request an inspection.
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Site Plan Control Application | ||||||||||||||||||||||||
Site Plan Control AgreementA site plan control agreement is required whenever you are looking to develop land. It is the process used to control and regulate various features on the site of the actual development, which includes the location of the building, landscaping, drainage, parking, and access. A site plan control agreement ensures that you have all of the appropriate approvals before making a significant investment in your property. Site plan approval is required for all new commercial, industrial and institutional uses. It is also required for some residential uses, such as apartment buildings and townhouse complexes. BackgroundPursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended, the whole of the City of Woodstock is designated as a site plan control area. In accordance with the City of Woodstock Site Plan Control By-law No. 8711-11, a Site Plan Control application is required for the following forms of development:
All submissions for Site Plan Control must meet the requirements of the City of Woodstock Zoning By-law No. 8626-10, as amended. Please consult with the City of Woodstock Engineering Department or County of Oxford Community Planning Office to determine if your property is subject to site plan control. Who Can ApplyThe application is to be completed by the property owner, or their duly appointed and authorized agent. Where the application is being made by an agent, written authorization from the owner must be included in the application submission Site Plan Control Approval ProcessThe site plan approval process consist of five steps, as follows:
Follow the link to the County Website for detailed information on the Site Plan Approval Process. Site Plan Control ApplicationThe Site Plan Control Agreement Application Form must be completed in full and returned to the Community Planning Office, Oxford County, P.O. Box 1614, 21 Reeve Street, Woodstock, ON, N4S 7Y3, along with all drawings. If you have any questions regarding this application or process, please contact Oxford County at 519-539-9800 and ask for the Community Planning Office. FeesThe applicable fees are to be paid by cash or cheque to the Treasurer, County of Oxford. Fees are not subject to HST.
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Minor Variance Application | ||||||||||||||||||||||||
Minor Variance ApplicationComplete a Committee of Adjustment Minor Variance Application form and return the completed form to the Engineering Department 944 James Street. The application must be accompanied by the application fee and submitted no later than 20 days before the Committee of Adjustment meeting date. Please follow up with either City Hall at 519-539-1291 or one of the Building Department Technicians at 519-539-2382 ext. 3106 or 3103 for the next scheduled meeting and the latest date your application must be submitted. Paper copies of the application are available at the City of Woodstock Building Department or at City Hall in the Clerks Department. Fillable Format: Minor Variance Application Form Print Format: Minor Variance Application Form |
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Sign Permit Application | ||||||||||||||||||||||||
A sign permit is required for any sign or advertising device, including:
Permits are not required for sandwich board signs or election signs. Apply for a Sign PermitTo apply for a sign permit you must include:
For all temporary mobile signs, you must include the date of installation and the date of removal on the application. You can apply online for a sign permit through our online permitting system Cloudpermit. You can also download the application form and submit in person or via email. |
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Road Excavation Permit | ||||||||||||||||||||||||
In the case of excavation of the sewer lateral, you or your contractor must expose the lateral sewer at the property line and contact us immediately to confirm the cause of the problem. Contractors or homeowners are not permitted to excavate within the city road allowance without receiving prior approval. Any questions about the form below should be directed to our Engineering Technologist by email or phone at 519-539-2382 ext. 3114. |
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Driveway Extension/Widening Permit | ||||||||||||||||||||||||
If you plan on widening your driveway, a permit is required. You must provide a drawing showing your existing driveway, the proposed extension, drawings of all infrastructure around your driveway including trees, street light fixtures, hydrants, etc. For residential units with individual private driveways, driveways are permitted to cover a maximum of 50% of the front yard or exterior side yard with parking. Please fill out the permit form and bring it to the Engineering Office at 944 James Street, Woodstock, ON N4S 0B5. There is no fee to apply for a permit, however, if you require a curb cut, there is a fee that will be calculated based on your widening, which will be discusses with you prior to approval. |
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Zone Change Application Guide | ||||||||||||||||||||||||
This application is to be used only when applying to the City of Woodstock for a change to the City's Zoning Bylaw. The applicant should approach both the City Engineering Office and the County of Oxford Community Planning Office for Official Plan, Zoning and Policy Information before making a formal application. |
Business Licensing
Business Licence Application Forms |
Business Operated on a Temporary Basis: Online Printable Circus and Carnival: Online Printable Donation Drop Box: Online Printable Newspaper & Magazine Boxes: Online Printable Pawnbroker & Second Hand Goods Dealer: Online Printable Refreshment Vehicles: Online Printable |
Clerks Department Forms
Commissioner of Oaths | ||||||
What is an Oath?An oath is a solemn declaration of one's words by which a person signifies that he/she is bound in conscience to perform an act faithfully and truthfully. The oath is used to encourage if not to ensure that the truth be spoken. What is an Affirmation?An affirmation is a solemn declaration that serves the same purpose as an oath if an oath is objectionable to the person on religious or ethical grounds. What is an Affidavit?An affidavit is a document containing statements that are verified by the swearing of an oath or by an affirmation. Affidavits are generally used for the purpose of establishing legal rights and may be required to attest to a certain fact or set of facts. DocumentationOnce you are certain that the City of Woodstock can commission your document, you must visit City Hall in person. The request for the Commissioner of Oaths service must be made by the same individual taking the oath and signing the document. You must present one original government issued piece of photo identification in (i.e. a valid driver's license, a valid passport or a BYID age-of-majority card). If your identification is in a language other than English or French, an official translation of the document may be required. |
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Community Grants Application Form | ||||||
Community Grants ApplicationThe deadline for the next community grant intake is 4:30 p.m. on Mar. 3, 2025. EligibilityCommunity Grants are available to:
Applications are to be filed and grants are to be distributed by registered non-profit charities, accredited minor sports associations or local governments. You can find full eligibility criteria details in the City's Community Grants Program policy. If you believe you are eligible for a community grant, complete the online application form. Applications are accepted twice per year. The submission deadlines are March 1 and Sept. 1 (or the next business day if the date falls on a weekend or holiday). Funding requests that are urgent in nature may be considered outside of the formal intake periods if approved by the Community Grants Advisory Committee chairperson and city staff. |
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Dog Tag Application | ||||||
As of January 1, 2022, Woodstock residents are no longer required to purchase an animal tag from the City. Pet owners are still responsible for complying with the City’s Municipal Code Chapter 212, which requires cats and dogs to always have identification in the form of a tag or microchip on them. Animal tags can be obtained from a pet store or veterinarian. A microchip can be implanted by a veterinarian. Any questions or concerns can be directed to the Clerk’s department. |
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Lottery Licence | ||||||
Lottery licences are required for charitable gaming including bingo, raffles, break open tickets and social gaming events held by charitable and religious organizations. Charitable organizations are regulated by licencing policies and the terms and conditions of the licences. For more information and resources please visit the Alcohol and Gaming Commission of Ontario website. If you are intending to run an online lottery, applications must go to the Alcohol and Gaming Commission of Ontario. Lottery Licence EligibilityCanada’s Criminal Code permits charitable and religious organizations to conduct a lottery to raise funds if a licence has been issued. Organizations must have a demonstrated charitable or religious mandate to qualify. If you believe you qualify, please submit an Eligibility to Conduct a Lottery Application along with your lottery licence application to our Licensing Administrator. Types of lotteries and applications
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Marriage Licence | ||||||
Marriage Licence ApplicationsMarriage licence applications will be accepted online or in person at Woodstock City Hall. The licence fee is $125 payable by cash or debit. It takes 24 hours from the time the application has been received to process the marriage licence application. Please contact us at 519-539-1291 to ensure your licence is ready and that the necessary staff are available prior to coming in to pick up your licence. Wedding licenses will not be issued after 4 p.m.
Identification RequirementYou and your partner must both provide two (2) pieces of identification:
Proof of Previous MarriagesIf you were divorced in Canada, you must provide the original or a certified copy of a:
If you were divorced outside Canada, Registrar General authorization is required. Contact the Clerks Department for details. If you are a Widow / Widower no proof of the death is required. Age RestrictionsIf you are 16 or 17 years of age, parental consent must be obtained before a marriage licence will be issued. Proof of age must be provided. Contact the Clerks Department for additional information. Picking up the Marriage LicenceEither party or both can be present to purchase and pickup a marriage licence. If only one person is attending, identification must be provided for both parties. Marriage licences are valid immediately once issued. You have 3 months from the date of issue to have the marriage performed before the licence expires. If your licence expires, another licence must be purchased. There are no refunds for issued marriage licences. |
Fire Department Forms
Open Air Burning Permit Forms |
For more information about the various forms required to receive an open air burning forms, visit our page on Fire Permits. This page also includes medical relief forms if you wish to complain about a neighbour's fire permit. |
Parks and Recreation
City Beautiful Nomination Form |
The City of Woodstock aims to honour those who have taken time to enhance and maintain their properties, thereby contributing to a more attractive neighbourhood and community. Do you know a Residential, Industrial, Commercial or Institutional residence with an outstanding property? Finalists will be invited to a Garden Party in Southside Park. The best of class in each category will win a $300 gift card to a local garden centre, the runner up winning a $100 gift card. Judging will be based on the following criteria: Originality of garden landscape design, plant material, maintenance and vigor of plant material and beds and overall effect. Winning categories include:
Garden Party!All finalists will be invited to attend a Garden Party in Southside Park. Please note:
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Fee Assistance in Recreation (FAIR) |
Fee Assistance in Recreation (FAIR)The FAIR program assists City of Woodstock residents living in low income with the opportunities to participate in recreation and leisure activities provided by the City. |
Special Event Request Form |
If you are interested in hosting an event on city property, you may need to complete a special event request form. Learn more on our Special Event Request page. |
Summer Camp Volunteering |
VolunteersIf you are interested in volunteering with our camp team, please fill out the online Leader in Training Application. |
Marketing Forms
What's on Woodstock Advertising |
What’s on Woodstock Magazine is your guide to leisure sports, arts, culture and entertainment in Woodstock. It is delivered directly via Canada Post to more than 22,000 homes and businesses in Woodstock eight times a year. Please complete the form to advertise in the What's on Woodstock magazine. You can also learn more and read past issues on our What's on Woodstock page. |
Message Board Information Sign Request |
Message Board Information Sign RequestThe City of Woodstock has two digital signs that can be used to promote upcoming local events. The signs are located in the following locations:
Fees for use of each sign are $30.00 per fourteen (14) day period. Email parksandrecreationinfo@cityofwoodstock.ca for more information. Note - We will not post messages of a political or religious nature. |
Transportation and Parking Forms
Contractor / Bins Downtown Parking Permit | ||||
Temporary Downtown Construction PermitA Contractor / Bin Downtown Parking Permit allows a contractor's vehicle or refuse bin to be parked or located beyond the downtown parking restriction of two hours. The cost for this permit is $20/space/week and can be paid by cash, debit or cheque.
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Move Permit (Oversize Loads) | ||||
The City of Woodstock regulates the movement of oversize loads being transported on city streets. A Certificate of Insurance naming the city of Woodstock as third-party insured is required along with the application. Payment Please allow 5-10 business day for review and approval. |
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Municipal Lot Parking Permit Application | ||||
Municipal Lot Parking PermitsDigital Permits are Now AvailableYou can buy your parking permit using the HotSpot Parking app. Download the app and create an account to purchase your permit. Your account will allow you to easily and quickly change your vehicle plate number should you ever need to switch your primary vehicle for another vehicle. You can buy monthly, semi-annual and annual passes in the app as well as short term parking in our pay and display lots. Download the HotSpot App from the: Permits are only valid in our 'Permit-Designated' parking lots. These permits are not valid on any street, in any 2-hour posted lots. During the winter season (Dec. 1 to March 31) there are overnight parking restrictions in our lots that you must adhere to. What if I Don't Have a Smart Phone or ComputerIf you do not have a computer or smart phone and are not able to download the app, you may purchase your parking permit at the Engineering Department. Please download the application form and bring it with you to the temporary Engineering Customer Service Office, located in the Market Centre Building, 21 Market St. between Monday and Friday, 8:30 a.m. to 4:30 p.m. We accept debit, cheque or cash. Be sure to include your email address on the application. Please note, that you will not have access electronically to change your vehicle plate numbers should you need to. To change your vehicle plate number if you do not have access to the app, please contact the Engineering Department at 519-539-2382 ext. 3104 or 3102. If you fail to contact the Engineering Department in a timely manner, you will get a ticket, as your permit is registered to only one vehicle plate number at a time. Parking Permit Application Form The lots are first come first serve and a permit does not reserve a spot in any of the lots. If a lot is full, please use any one of our other permit-designated lots. |
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Overnight Parking Exemption Permit Application | ||||
Overnight Parking Exemption Permit |
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Parking Infraction Review Form | ||||
Parking Infraction Review FormIf you wish to appeal a ticket, you may pick up a Parking Review Form at the temporary Engineering and Public Works Customer Service Office located in the Market Centre Building at 21 Market St., or you may email the completed form along with a copy of your parking ticket to our Bylaw Enforcement. Please be aware of the time sensitivity of your ticket and allow one week for us to review your form. |
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Road Occupancy / Access Permit | ||||
Road Occupancy / Access PermitPlease submit a Road Occupancy / Access Permit Application if you require access onto a city property (for example, refacing a building, installing signage, accessing a utility manhole). Applications should be emailed or dropped off at the Engineering Office at 944 James St., Woodstock.
Road Excavation PermitPlease submit a Road Excavation Permit Application if you are excavating or digging up the road or boulevard (City Right-of-Way). Excavation permit applications should be emailed to the Engineering Technologist or dropped off at the Engineering Office at 944 James St., Woodstock.
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Temporary Road Closure (For Special Event) | ||||
Special Events Road Closure PermitA special event road closure permit is required for anyone wanting to hold a small parade/procession, street block party, a race/walk/bike-a-thon, demonstration or any similar event that requires a lane or road closure or may interfere with the normal flow of traffic on any city road. For larger venue events please contact the Manager of Special Events. If you wish to book a picnic in our city parks, please contact the Parks Department. General conditions
To request a special events road closure, please complete the application form and fax it to 519-421-3250 attention Engineering Office Supervisor or email it to the Engineering Office Supervisor with the subject line - Special Events Request. Please allow no less than 10 business days to review the application and follow up if necessary. Permit holder/organizer and anyone attending the event is still required to adhere to all city bylaws including the Special Events Road Closure Bylaw. |
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Temporary Overnight Parking Permit Application | ||||
Temporary Overnight ParkingIf you don't have access to your driveway due to driveway repairs, city or utility construction or you require overnight parking for guests, you may apply for a temporary overnight parking pass. Passes can either be picked up at our Engineering / Public Works building at 944 James St. or by using the link below. Our Bylaw Enforcement Officers will review the application and you will be notified by phone if your permit has been approved. Temporary permits will not be issued for more than 14 days per property, per season. The permit fee is $5 (including tax) per week. This fee will be waived if the owner can't access their driveway because of city or public utility work. We accept cash, cheque or debit. Permits are to be paid for and picked up at 944 James St. |
Tax Forms
Charitable Organization Tax Rebate |
Charitable Organization Tax RebatesEligible charities are entitled to property tax rebates if you are renting your property. If you are a registered charity and believe that you qualify, complete the form and submit it to City Hall |
Pre-Authorized Tax Payment Plan |
Property Tax Pre-Authorization Payment PlanSigning up for Pre-authorized tax payments ensures that your taxes are always paid on time and eliminates the hassle of remembering due dates. The City of Woodstock offers two payment options: Ten installments (Jan - Oct) or Four installments (February, May, August and October). To sign up for a Pre-authorized payment plan, complete the form below and return it to City Hall. |
Esend Agreement |
If you would like to receive your tax notifications by email, complete this form and return it to City Hall
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Transit Forms
Paratransportation Application |
Para-transporation applicationTo be eligible to ride our para-transit, the Para-transportation Application form must be filled out in its entirety and returned to Para-transportation, City of Woodstock, P.O. Box 1539, 500 Dundas Street. You will need to print the form and have Part B completed by your health care professional. Photo I.D. cards will be required to use this service. All rides must be pre-booked 24 hours in advance. If you have any questions concerning eligibility criteria, please call 519-539-1291. A hardcopy of the application is also available at City Hall. |
Woodstock Transit Support Person Pass |
Woodstock Transit Support Person PassIf you require a person for support when riding the conventional bus, you will require a support person pass for the support person to travel free of charge when accompanying persons with disabilities. You must register as a user who has an identified medical requirement for support. One support person per ride will be allowed to accompany you free of charge. We understand that your support person may not be the same each time. Please fill out the application form with supporting medical documentation. The application must be completed by your and your heath care professional. You will be issued an ID card. There is no fee for the identification card. When boarding the bus, you must show the driver your Support Person's pass. |
Woodstock Transit War Veteran Application |
Veteran's Transit PassWar Veterans may be eligible to receive a free transit pass good for our conventional transit and our para-transit system for unlimited use. If you are eligible please click on the application form link below. You may drop off your completed form along with a copy of your Certificate of Service and/or Discharge Papers to the City Engineer's Office at 944 James Street, send it by email using the subject line: War Veterans Application Form, or fax it to 519-421-3250 - attention Engineering Office Supervisor. All information will be kept confidential and will only be used for this purpose. Please allow five business day to process your application. Photo I.D. is required with this pass. You will be contacted once your application is approved to schedule a photo session at City Hall, 500 Dundas Street. You may be able to wait for your pass to be created, however if you cannot wait, the pass will be mailed to you. When you board the buses, please show the bus driver your veterans pass. This pass can only be used by the person it is issued to. It is not transferable to any family member or friend. The City reserves the right to confiscate any pass under this program that is used inappropriately (e.g. used by someone other than the pass holder). Veteran's Transit Pass Application Form Eligibility
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