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Applications Forms and Licences

Building and Engineering Forms

Minor Variance Application

Minor Variance Application

Complete a Committee of Adjustment Minor Variance Application form and return the completed form to the Clerks Department at Woodstock City Hall, 500 Dundas Street.  The application must be accompanied by the application fee and submitted no later than 20 days before the Committee of Adjustment meeting date. Please follow up with either City Hall at 519-539-1291 or the Building Department Technician at 519-539-2382 ext. 3103 for the next scheduled meeting and the latest date your application must be submitted.

Paper copies of the application are available at the City of Woodstock Building Department or at City Hall in the Clerks Department.

Complete a Minor Variance Application

Sign Permit Application

Sign Permit Applications

A sign permit is required for any sign or advertising device, including:

  • Ground signs
  • Wall signs
  • Marquee signs
  • Awning and projecting signs
  • Pole signs
  • Roof signs
  • Temporary mobile signs

Permits are not required for sandwich board signs or election signs.

Complete a Sign Permit Application

 Street Excavation Permit
 

In the case of excavation of the sewer lateral, you or your contractor must expose the lateral sewer at the property line and contact us immediately to confirm the cause of the problem. Contractors or homeowners are not permitted to excavate within the city road allowance without receiving prior approval. Any questions about the form below should be directed to our Engineering Technologist by email or phone at 519-539-2382 ext. 3114.

Complete Curb Cut Permit

Business Licensing

 Liquor Licence Application

Applications for a Liquor Licence

Individuals applying for a new Liquor Licence now have the option of using the on-line form available on the Alcohol and Gaming Commission of Ontario (AGCO) website.

While the initial application can be submitted on-line, applicants are still required to visit City Hall for the Municipal Form, a document that will need to be signed by the Clerk. There is a $50 non-refundable charge payable for the form prior to requests being sent out by the Clerk's Department for liquor compliance letters from the Building and Fire Departments.

The Municipal Form will need to be provided to the AGCO as well as compliance letters from the Woodstock Building and Fire Departments and the Oxford County Board of Health.

Clerks Department Forms

Closed Meeting Complaint Form

Closed Meeting Complaints

If you have a complaint about a meeting being closed to the public, you can submit a meeting complaint form to the City Clerk. Your complaint will then be forwarded onto the City's independent Closed Meeting Investigator.

Submit a Closed Meeting Complaint

 Community Grants Application Form

Community Grant Application

Grants are available to volunteer organizations that are non-profit or charitable. Non-profit organizations may also apply on behalf of individuals or teams as long as the intended use of the grant is for recreational endeavours and the individuals are under 18 years of age.

If you believe you are eligible for a community grant, complete an application and submit it to the clerk's department. Applications are accepted twice per year. The submission deadlines are March 1 and September 1 (or the Monday following if the date does not fall on a business day). Funding requests that are urgent in nature may be considered outside of the formal intake periods if approved by the chairperson and city staff.

 Dog Tag Application

Dog Tag Application

A pet licence is required for every dog within the City of Woodstock and must be renewed annually. If you have received an invoice in the mail you can register your dogs online for the 2018 year using the renewal form.

Renew my Dog Tag License

To register your new dog and purchase the required dog tag(s), please complete new dog registration form.

Purchase a New Dog Tag License

Alternatively, if you prefer to complete a paper copy, you can complete a Dog tag registration application and return it to city hall.

Lottery Licence

Lottery licences are required for charitable gaming, including bingos, raffles, break open tickets and social gaming events held by charitable and religious organizations.

Charitable organizations are regulated by licencing policies and the terms and conditions of the licences.

Lottery Licence Eligibility

Canada's Criminal Code permits charitable and religious organizations to conduct a lottery to raise funds if a licence has been issued. Organizations must have a demonstrated charitable or religious mandate to qualify.

Charitable organizations provide programs for:

  • Poverty relief
  • Advancement of education
  • Advancement of religion
  • Other charitable purposes that benefit the community.

Forms

Types of lotteries

Raffle lotteries

A raffle lottery is a game where tickets are sold for a chance to win a prize at a draw. This includes 50/50 draws, elimination draws, penny sales and calendar draws.

Raffle Municipal licence

A municipality may issue a licence to eligible local charitable or religious organizations for ticket raffle lotteries where the total value of the prizes to be awarded is not more than $50,000.

Break open ticket

A break open ticket is a lottery ticket that has a perforated cover window tabs. Behind the tabs are symbols that are revealed by tearing open the cover tab. The winning combination of symbols is specified on the back of the ticket. Break open tickets are also known as "Nevada tickets" or "pull tabs".

Break Open Ticket Municipal Licence

A municipality may issue a licence to eligible local charitable or religious organizations where the break open tickets are not to be sold in conjunction with another gaming event.

Bingo events

Regular bingo

Regular bingo events are lottery games where players purchase bingo paper and win prizes by being the first to complete a specified arrangement or pattern of numbers on the bingo paper from randomly selected numbers.

Regular bingo events have prize boards that aren't more than $5,500.

Media bingo

A media bingo event is a bingo game that is conducted on or through media such as the radio or the newspaper. Licences will not be issued for Internet gaming activity.

Table board bingo

Table board bingo is a game where players purchase the table board card and win prizes by being the first to complete a specified arrangement or pattern of numbers on the table board bingo device from randomly selected numbers.

Bingo Municipal Licence

A municipality may issue a licence to an eligible charitable or religious organization for regular, media or table board bingo events where the total value of the prizes to be awarded on any one occasion is not more than $5,500.

Additional information

 Marriage Licence

Marriage Licences

Marriage licences are issued at city hall for $115.  You can apply for one or pick one up between 8:30 a.m. and 4 p.m., Monday to Friday.

Marriage licence application

Identification

You and your spouse must both provide 2 pieces of identification:

  • Birth certificate (preferred)
  • Drivers licence (preferred)
  • Baptism certificate
  • Photo health card
  • Valid passport

Waiting period

Marriage licences are valid immediately once issued. You have 3 months from the date of issue to have the marriage performed before the licence expires.

If your licence expires, another licence must be purchased. There are no refunds for issued marriage licences.

Previous marriages

Divorced in Canada

You must provide the original or a certified copy of a:

  • Final decree or judgment
  • Certificate of divorce

Divorced outside Canada

Registrar General authorization is required. Contact the city clerk's office for details.

Widow/widower

An original or certified copy of the death certificate is required.

Age restrictions:

If you are 16 or 17 years of age, parental consent must be obtained before a marriage licence will be issued. Proof of age must be provided.

Contact the city clerk's office for additional information.

One party present

Either the bride or groom must be present to purchase a marriage licence. If only one person is attending, identification must be provided for both parties.

The application must be completed, signed and dated by both parties.

Contact the city clerk's office for additional information.

Getting married at city hall

You can have a civil ceremony in council chambers at city hall.

Read the complete details on getting married at city hall.

 

 

 
 

Fire Department Forms

Firework Vendor Application

Firework Vendor Application

All Firework vendors must be authorized to sell Fireworks within the City of Woodstock. The following form, once completed, should be submitted to City Hall in order to star the application process.

Complete a Firework Vendor Application

 Open Air Burning Permit Forms

 For more information about the various forms required to receive an open air burning forms, visit our page on Fire Permits. This page also includes medical relief forms if you wish to complain about a neighbour's fire permit.

 

Start a Fire Permit Application

Parks and Recreation

City Beautiful Nomination Form

City Beautiful Awards

Each year nominations are accepted for the Annual City Beautiful Awards. Nomination categories include:

  • Residential
  • Industrial
  • Commercial
  • Turf-Free
  • Unique
  • New Property

City Beautiful Awards Nomination Form

Fee Assistance in Recreation (FAIR) 
 

Fee Assistance in Recreation (FAIR)

The FAIR program assist City of Woodstock residents living in low income with the opportunities to participate in recreation and leisure activities provided by the City.

Summer Camp Volunteering

Volunteers

The City of Woodstock is looking for volunteers (13+ years old) to help with camp this summer. If you are interested in becoming a volunteer please fill out a Leader in Training application form. Please email it to summeractivities@cityofwoodstock.ca or drop it off in person at Southside Aquatic Centre.

Volunteer Now!

Transportation and Parking Forms

Contractor / Bins Downtown Parking Permit

Temporary Uptown Construction Permit

construction permit waives the maximum uptown parking time permitted to allow a contractor's vehicle or refuse bin to be parked or located beyond the two hour time restrictions. The applicant is still required to adhere to all bylaws and posted signs on city and county streets as well as in our municipal lots. That is you will not be permitted to park in no parking areas or no stopping areas.

A permit will be issued only for the minimum required time necessary to complete the construction and at the discretion of the Office of the City Engineer. Refuse bins shall be removed immediately after completion of the construction. With exception of the refuse bin, the permit shall not be valid for the applicable hours on designated snow clearing routes/streets. (2:00am - 6:00am) The cost for this permit is $20/parking space/week. Method of payment is cash, debit or cheque.

Failure to comply with the general conditions found on the reverse side of the application will result in the issuance of a parking infraction notice.

If you will be working on the City Right-of-Way, a Road Occupancy Permit is required. See above.

Complete A Contractor / Bin Downtown Parking Permit Application

Municipal Lot Parking Permit Application

Municipal Lot Parking Permits

Parking permits may be purchased at City Hall at 500 Dundas Street during regular business hours Monday to Friday, 8:30 a.m. to 4:30 p.m. We accept debit, cheque or cash. The lots are first come first serve and a permit does not reserve a spot in any of the lots. If a lot is full, please use any one of our other permit-designated lots. For more information about our municipal parking lots, including maps, view our Municipal Parking Lots page.

Request a Parking Permit

Overnight Parking Exemption Permit Application

Overnight Parking Exemption Permit

If you meet the criteria above and you have one parking space or less, you may submit an overnight parking permit application for consideration. You may either email or drop off your application at the Engineering Department, 944 James Street, Monday to Friday, 8:30 a.m. to 4:30 p.m. A copy of ownerships for each vehicle addressed to the property is required along with your application. Only vehicles with a valid permit will be allowed to park on the street overnight if the exemption is granted.

Apply for an Exemption Permit

 Parking Infraction Review Form

Parking Infraction Review Form

If you wish to appeal a ticket, you may pick up a Parking Review Form at the Engineering and Public Works Building at 944 James Street, Woodstock, ON N4S 0B5, or you may email the completed form along with a copy of your parking ticket to our Bylaw Enforcement. Please be aware of the time sensitivity of your ticket and allow one week for us to review your form.

Road Occupancy / Access Permit

Road Occupancy/Access permit

If you are planning on any work where you will be excavating the road, boulevard or City right-of-way you will require an excavation permit. Please email or drop off you application to the Office of the City Engineer at 944 James Street, Woodstock, ON N4S 0A7.

If you are planning on any work in the City's right-of-way such as refacing a building, installing signage, etc. you will require an road occupancy/access permit. Please email, fax (519-421-32520) or drop off your application to the Office of the City Engineer at 944 James Street, Woodstock, ON N4S 0A7. Please allow one to two weeks to review and process the application and follow up if necessary to clarify any uncertainties. 

Complete Road Occupancy / Access Permit

Temporary Road Closure (For Special Event)

Special Event Permit

special event permit is required for anyone wanting to hold a parade/procession, street block party, festival/carnival, race/walk-a-thon, demonstration or any similar event that requires a lane or road closure or may interfere with the normal flow of traffic on any city road.

To obtain approval, please complete the application permit and fax it to 519-421-3250 attention Engineering Office Supervisor.  Please allow at least five business days to review the application and follow up if necessary. All event organizers are still required to adhere to all bylaw including the special events bylaw.

Complete Special Event Permit

Temporary Overnight Parking Permit Application  

Temporary Overnight Parking Considerations

If you don't have access to your driveway due to driveway repairs, city or utility construction or you require overnight parking for guests, you may apply for a temporary overnight parking pass. Our Bylaw Enforcement Officers will review the application and you will be notified by phone if your permit has been approved. Temporary permits will not be issued for more than 14 days per property, per season.

The permit fee is $5 (incl. tax) per week. This fee will be waived if the owner can't access their driveway because of city or public utility work. We accept cash, cheque or debit.

Apply for a Temporary Overnight Permit

Tax Payment Forms

 Charitable Organization Tax Rebate
 

Charitable Organization Tax Rebates

Eligible charities are entitled to property tax rebates if you are renting your property.

If you are a registered charity and believe that you qualify, complete the form and submit it to City Hall

Charitable Organization Tax Rebate

Vacancy Rebate (Property Tax)
 

Vacancy Rebates

Keeping our commercial and industrial properties occupied is important to us.

If you own a commercial or industrial building that was vacant or partially vacant for at least 90 consecutive days, you may be eligible for a property tax rebate.

If you believe that you qualify, complete the application form and submit it to us. Your application will be forwarded to the Municipal Property Assessment Corporation (MPAC) for evaluation.

If you are eligible for a vacancy rebate, a refund (or adjustment if taxes are not paid in full) will be issued early in the year following the year of the vacancy.

Commercial and Industrial Vacancy Rebate

 Pre-Authorized Tax Payment Plan
 

Property Tax Pre-Authorization Plan

Signing up for Pre-authorized tax payments insure that your taxes are always paid on time and eliminates the hassle of remembering due dates. The City of Woodstock offers two payment options: Ten installments (Jan - Oct) or Four installments (February, May, August and October). To sign up for Pre-authorized payment, complete the form below and return it to City Hall.

Submit pre-authorized tax payment plan

Transit Forms

Paratransportation Application

Paratransit Application

You must be registered to book your ride.  Application forms can be filled out partially on-line.  You will need to print the form to have Part B completed by your health care professional.  Please return the completed form to:  Para-Transportation, The City of Woodstock, P. O. Box 1539, 500 Dundas Street. The application is also available at City Hall. Photo I.D. cards will be required to use this service. All rides must be pre-booked 24 hours in advance.

If you have any questions concerning eligibility criteria, please call 519-539-1291.

Complete Paratransit Application

Woodstock Transit Support Person Pass 
 

Woodstock Transit Support Person Pass

If you require a person for support when riding the conventional bus, you will require a support person pass for the support person to travel free of charge when accompanying persons with disabilities.

You must register as a user who has an identified medical requirement for support. One support person per ride will be allowed to accompany you free of charge. We understand that your support person may not be the same each time.

Please fill out the application form with supporting medical documentation.  The application must be completed by your and your heath care professional. You will be issued an ID card. There is no fee for the identification card.

When boarding the bus, you must show the driver your Support Person's pass.

Support Person Pass Application

 Woodstock Transit War Veteran Application
 

Woodstock Transit War Veteran Application Form

War Veterans may be eligible to receive a free bus pass good for our conventional transit and our para-transit system for unlimited use. If you are eligible please fill the application below

Veteran Transit Application Form

You may drop off your completed form along with a copy of your Certificate of Service and/or Discharge Papers to the Engineering Office at 944 James Street, email it to the Engineering Office Supervisor or fax it to 519-421-3250. All information will be kept confidential and only be used for this purpose. Please allow five business day to process the application. Veterans will receive a call to notify when passes are ready.

 

Contact Us

© 2017 City of Woodstock P.O. Box 1539, 500 Dundas Street, Woodstock, ON N4S 0A7

 

Phone: 519-539-1291
TTY: 519-539-7268
Email: General Information

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