WAG Facility Rentals
Are you looking for a creative venue to host your meeting or event? Rent one of WAG's Studio or Gallery spaces! The Printmaking Studio has plenty of natural light and a beautiful view of Museum Square, while the Community Gallery offers a chance to be surrounded by artwork from the WAG’s exhibitions. And the Education Studio provides the perfect intimate space for smaller groups.
Booking
Make a tentative booking to secure your chosen date(s) by submitting a rental application using our online form. No applications will be accepted less than 4 weeks prior to the requested rental date. See below for availability.
A 30% non-refundable deposit is required to secure your reservation, and the remaining balance is due two weeks prior to the rental date, along with a copy of your insurance certificate.
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Insurance |
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The Corporation of the City of Woodstock requires general liability insurance in the amount of $2 million for all facility rentals. Proof of insurance is required prior to the rental date. Insurance can alternatively be purchased through the Woodstock Art Gallery. The cost of insurance will vary based on the type of the event. More information is available upon request. |
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Capacity |
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Printmaking Studio
Education Studio
Community Gallery
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Layouts |
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If you wish to rent tables and chairs, the Gallery's staff will set them up in your desired style (set-up and teardown fee applies). A room configuration form will be provided for renters to draft their set-up. Examples Classroom Style: Tables and chairs arranged in rows Lecture Style: Chairs arranged in rows Cocktail Style: Cocktail (circle) tables arranged around the room |
| Food and Alcohol |
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Food and/or alcohol may be served during your rental. To serve alcohol, a Special Occasion Permit (SOP) issued by the Alcohol and Gaming Commission of Ontario (AGCO) is required. A copy of the SOP must be provided to the Gallery no less than 2 weeks prior to your function. Renters must comply with existing Ontario liquor laws and the Municipal Alcohol Policy for the City of Woodstock. |
| Contractors |
| Contractors including caterers, bartenders and photographers are permitted during a rental. The Gallery has a list of preferred contractors available upon request. |
Availability
January-August 2025 availability is now open!
Rental Fees
We accept payments via credit, debit, cash or check (payable to the City of Woodstock Art Gallery).
| Rental Fees and Discounts | Rate |
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| Hourly rate (minimum 2 hours) | $60/hr |
| Full day (maximum 8 hours) | $350 |
| Set-up and teardown | $50 |
| Kitchen use | $50 |
| Additional staffing charges (evenings, Sundays and Mondays outside of regular hours) | $30/hr |
| Projector, TV, Portable Speaker | $35/each |
| Tables (6ft rectangle and 30" Cocktail tables) | $1/table |
| Chairs | $0.50/chair |
| Tablecloths | $0.50/each |
| Photocopier use | $0.60/page |
| WAG Member Discount | 10% |
| Corporate Discount | 10% |
| Non-Profit and Community Organizations Discount | 15% |
Contact Us
Facility Rentals & Special Events Coordinator
