WAG Exhibition Submissions

Call for Artists: Visual Elements 66

Visual Elements: Annual Juried Exhibition is a long-running celebration of artistic talent in Oxford County and the surrounding regions. This year's exhibition will be presented from July 13 – Sept. 21, 2024 at the Woodstock Art Gallery.

Artist submissions are now closed.  

Key Dates

Early Bird Deadline: April 2, 2024 at noon

Submission Deadline: May 7, 2024 at noon

Notification of Acceptance: June 11, 2024

Artwork Drop-Off: June 25–29, 2024

Juror Walk and Talk: Sept. 7, 2024 at 2 p.m.

Artwork Pick-Up: Oct. 9–12, 2024

Submission Requirements

• Each entry must include the title of the artwork, year completed, medium (please be as specific as possible), dimensions (height x width x depth) and value of the artwork (for insurance purposes). 

• Artists must provide a 100 word artist statement for each artwork submitted. The WAG reserves the right to edit statements for length or clarity.

• Images should be well lit, clear and as high quality as possible. Each entry may be represented by up to three different views, for a total number of six images per artist. Multiple views are recommended for 3D works.

• Files must be labelled: “Artist’s Last Name_Title of Work” (e.g. Smith_MyArtwork). Add a number to the file name if you are submitting multiple images (e.g. Smith_MyArtwork_1).

• Images may be submitted as JPG, JPEG or PNG files. PDF files will not be accepted.

• Files must be no larger than 2MB. A minimum width and/or height of 1000 pixels is recommended, with a resolution of 72 to 300 dpi.

Terms of Entry

• Open to southwestern Ontario artists working in any medium. All artists must be current members of the Woodstock Art Gallery. To purchase or renew your membership, please complete the online Membership Purchase form.

• Maximum of two works per artist.

• $10 entry fee per artwork ($5 for early bird submissions received by April 2, 2024 at noon). Payment must be made by credit card through the online registration form.

• All artwork and artist statements will be submitted through the online registration form. Email entries will not be accepted. Please see the submission requirements as possible.

• WAG reserves the right to refuse any artworks due to questions of copyright, ownership and/or authorship.

• All works must have been completed within the last 18 months, are wholly original and have been created by the submitting artist.

• Artists whose work is selected by the jury will be notified by June 11, 2024.

• The jury’s decision is final. No entry may be withdrawn after the exhibition has been installed. 

• Instructions for artwork drop-off will be provided upon notification of acceptance. Pick-up instructions will be provided following the conclusion of the exhibition in September 2024.

• Submissions must be ready-to-hang with d-rings and wire (if applicable) and have no wet media. New media works must come with AV equipment and instructions provided by the artist.

• All insurance costs will be covered by WAG.

• All accepted artworks will be insured while on the premises at WAG until the last specified pick-up date.

• Accepted artists will receive a stipend of $50 for each work exhibited as per the Canadian Copyright Act. Payments will be issued after July 13, 2024, and may take four to six weeks to process. Payments are issued by the City of Woodstock via direct deposit.

• Works will not be available for purchase.

• By entering the exhibition, artists grant WAG the right to use images of artwork(s) and artist statements for the website and/or app, poster, publicity, advertising, educational reference and social media.

• Registration forms must be submitted online by May 7, 2024, at noon to be considered for the exhibition. No late entries will be accepted. No email entries will be accepted.

Exhibition Proposals

The exhibition schedule is rigorously planned to reflect both contemporary and historical art, as well as selections drawn from the Woodstock Art Gallery’s permanent collection.

Due to funding opportunities, exhibitions are planned at least three years in advance. We appreciate your interest, however not all submissions can be accommodated. Selected submissions will be contacted directly.

Proposal Guidelines

Submissions are received on an ongoing basis and should include the following:

  • Current CV (max. 3 pages)
  • Brief biography (max. 300 words)
  • Up to 5 images of recent work with accompanying image list detailing artist’s name, titles, date, medium and dimension of each work
  • Brief artist statement (max. 300 words)
  • Brief description of the proposed exhibition (max. 300 words)
  • Any additional relevant support material, such as publications or reviews (max. 5 pages in PDF format)

Submit a Proposal

Ontario Arts Council Exhibition Assistance Grants

The Woodstock Art Gallery is a third party recommender for Ontario Arts Council (OAC) Exhibition Assistance Grants. Limited funds are available and eligible applications are accepted on an ongoing basis. 

The 2024/2025 program is open from early June 2024 until Jan. 15, 2025. Please visit the OAC website for information.

Contact Us

Mary Reid

© 2017 City of Woodstock P.O. Box 1539, 500 Dundas Street, Woodstock, ON N4S 0A7


Phone: 519-539-1291
Email: General Information

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