WAG Exhibition Submissions

Early Registration Deadline: March 25, 2025 at noon

Submission Deadline: April 30, 2025 at noon

Notification of Acceptance: June 12, 2025

Artwork Drop-Off: June 26–28, 2025

Juror Walk and Talk: September 6, 2025

Artwork Pick-Up: October 23-25, 2025

• Each entry must include the title of the artwork, year completed, medium (please be as specific as possible), dimensions (height x width x depth) and value of the artwork (for insurance purposes). 

• Artists must provide a 100 word artist statement for each artwork submitted. The WAG reserves the right to edit statements for length or clarity.

• Images should be well lit, clear and as high quality as possible. Each entry may be represented by up to three different views, for a total number of six images per artist. Multiple views are recommended for 3D works.

• Files must be labelled: “Artist’s Last Name_Title of Work” (e.g. Smith_MyArtwork). Add a number to the file name if you are submitting multiple images (e.g. Smith_MyArtwork_1).

• Images may be submitted as JPG, JPEG files only. PDF files will not be accepted.

• Files must be no larger than 2MB. A minimum width and/or height of 1000 pixels is recommended, with a resolution of 72 to 300 dpi.

• Open to southwestern Ontario artists working in any medium. All artists must be current members of the Woodstock Art Gallery. To purchase or renew your membership, please complete the online Membership Purchase form.

• Maximum of two works per artist.

• $10 entry fee per artwork ($5 for early submissions received by March 25, 2025 at noon). Payment must be made by credit card through the online registration form.

• All artwork and artist statements will be submitted through the online registration form. Email entries will not be accepted. Please see the submission requirements above.

• Please be as specific as possible when listing the medium.

• All juried artworks will be provided with a QR code on the artwork label. Limit of ONE QR code per submission.

• WAG reserves the right to refuse any artworks due to questions of copyright, ownership, safety and/or authorship.

• All works must have been completed within the last 18 months, are wholly original and have been created by the submitting artist.

• Artists whose work is selected by the jury will be notified by June 12, 2025.

• The jury’s decision is final. No entry may be withdrawn after the exhibition has been installed. 

• Instructions for artwork drop-off will be provided upon notification of acceptance. Pick-up instructions will be provided following the conclusion of the exhibition in October 2025.

• Submissions must be ready-to-hang with d-rings and wire (if applicable) and have no wet media. New media works must come with AV equipment and instructions provided by the artist.

• All insurance costs will be covered by WAG.

• All accepted artworks will be insured while on the premises at WAG until the last specified pick-up date.

• Accepted artists will receive a stipend of $50 for each work exhibited as per the Canadian Copyright Act. Payments will be issued after July 14, 2025, and may take four to six weeks to process. Payments are issued by the City of Woodstock via direct deposit.

• Works will not be available for purchase.

• By entering the exhibition, artists grant WAG the right to use images of artwork(s) and artist statements for the website and/or app, poster, publicity, advertising, educational reference and social media.

• Registration forms must be submitted online by April 30, 2025, at noon to be considered for the exhibition. No late entries will be accepted. No email entries will be accepted.