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Market Centre Theatre

Rental Rates

  • Full Facility Rate: $375 for 5 hours, extra hours billed at $45/hour + HST
  • Lounge Rate: $150 for 3 hours, extra hours billed at $35/hour + HST

Booking times must include all set-up and takedown time.

To book a date or for more information email the Museum Clerk and Rental Coordinator or call 519-537-8411 ext. 2901. 

Full Facility Rental

Included in the Full Facility rental price:

  • Full use of all facilities in building: auditorium, control booth, change rooms, green room, lounge, kitchen, lobby and washrooms
  • Auditorium seating of 243 fixed seats and 6 removable seats (249 seats total)
  • Kitchen includes: fridge 
  • Lounge includes: 50 chairs, 8 tables (6-foot) and coat racks
  • Use of the marquee outside the theatre
  • Use of hangers for promotional material in lobby
  • Building is air conditioned and wheelchair accessible

Note: Theatre technical equipment and technicians cost extra. All technical support is provided by Theatre Woodstock. See below for Theatre Woodstock Rental and Technical Rates. 
 Lounge Rental

Included in the Lounge rental price:

  • Kitchen includes: fridge
  • Lounge includes: 50 chairs, 8 tables (6-foot) and coat racks

Booking

Make a tentative booking to secure your chosen date(s). Your date(s) will be held for 10 business days in which time you must sign a contract and leave a deposit.

If you do not sign a contract and leave a deposit within the 10 business days, your tentative booking will be cancelled. Your date will now be considered open to all potential renters.

No booking will be accepted less than 4 weeks prior to an event.

Ushers

The renter must provide a minimum of 4 ushers for each performance or hire ushers at a rate of $15.50/hour (minimum call 3 hours). Two of the ushers must be 18 years of age or older. This is to comply with fire safety and emergency evacuation procedures.

All ushers must show up 45 minutes before a performance for training.

Catering and Alcohol

You must book your own caterer. The serving of alcohol must be approved by the Museum Clerk and Rental Coordinator and stated in the Rental Permit.

If you are serving alcohol you must obtain a Special Occasion Permit (SOP) from the Alcohol and Gaming Commission of Ontario (AGCO) and comply with the Municipal Alcohol Policy for the City of Woodstock.

A copy of the SOP must be submitted to the Museum Clerk and Rental Coordinator a minimum of 1 week before the start of the rental.

Promotion

Full Facility rentals can take advantage of our special hangers, hanging panels, and an easel to display promotional materials, posters, artwork, etc., in the gallery located just outside the auditorium. Ask us how you can use these to your advantage. Your event can also be posted on our marquee!

About the Facility

Auditorium

The auditorium is located on the upper level and is perfect for all of your theatrical needs. Stage large or small productions, we can accommodate all sizes. Rehearsals are welcome and can be booked along with your performance. Equipment and technicians can also be rented on a piece-by-piece basis as required. See Theatre Woodstock price list.

Lounge and Kitchen

The lower level of the Market Centre is ideal for a variety of business and casual functions. This area is an excellent location for meetings, mix and mingles receptions, registration, small break-out and study sessions, exhibits and displays. Access to a full kitchen allows you to host your luncheon, banquet or gala reception!

 Meeting Capacity

Boardroom Style:

  • Seating for up to 30 with tables arranged in a u-shape

Classroom Style:

  • Seating for up to 36 with tables arranged in rows

Presentations:

  • Seating for up to 50 with chairs arranged theatre-style
 Luncheon, Banquet, and Reception Capacity

Luncheon:

  • Serves up to 50 buffet-style

Banquet:

  • Serves up to 50
  • Tables provided for food service only. Dining tables must be rented and are the responsibility of the Permit Holder. 

Reception:

  • 100 people using the lounge or 150 people using the lounge and gallery
  • Standing only

Parking

The Market Centre is located in Downtown Woodstock next to the Woodstock Museum NHS.

  • Free 2-hour parking is available Monday to Saturday from 9am – 6pm on all streets surrounding the Museum and Market Centre, as well as in the Finkle Street parking lot located directly south of the Museum.
  • Paid $2 a day parking is available Monday to Saturday from 9am – 6pm in the Market Centre parking lot, located on the southeast corner of Reeve and Peel streets.
  • Parking is free after 6pm and all day Sunday.

Facility Protection Agreement

In order to avoid permanent damage to the facility, decorating must adhere to the following guidelines:

  • All decorations and entertainment equipment are subject to the approval of The Market Centre Management. The Municipality shall not be liable for any damage to or loss of property or equipment brought into the facility in conjunction with the function by the Permit Holder or their members, officers, employees, agents, contractors, or any person who attends the function.
  • Displays, floral arrangements, decorations, musical equipment, and so on, must be of a type that will not damage or deface the premises. No nails, tape, glue, or other type of adhesive may be used. Backdrops must be freestanding. You may not hang anything from the Exit signs.
  • No open flames (e.g. candles, oil lamps) are allowed, unless approved in writing by the City of Woodstock Fire Prevention Officer, and must be stabilized, and near a container of water.
  • Items such as decorations, display materials, display units, or any other equipment brought in by the Permit Holder for temporary use, shall be removed by the Permit Holder at the end of the event.
  • When hanging artwork or promotional items approved by The Market Centre Management, you must use the hanger system in the gallery. No other mounting system may be used.
  • Nothing may be taped or affixed onto the papered walls.

Theatre Woodstock Rental and Technical Rates

The Renter must assume responsibility for costs relating to damage of equipment resulting from use, abuse or neglect by non-Theatre Woodstock personnel.



Pianos

Acoustic: Baldwin Upright

  • $50 per use
  • $100 additional tuning. Additional tuning charges automatically apply if acoustic piano is moved onto stage.

Digital: Roland EP-85

  • $50 per use
 Lighting

Standard Plot:

  • $125 per use
  • Includes Cyc Lights (set of 3)

Follow Spot:

  • $30 per use
  • Technician extra
 Sound System

Theatre Woodstock components only:

  • $45 daily
 Technicians

Level 1 Technician: Operates sound and house lights only

  • $25/hour

Level 2 Technician: Required for lighting/gel changes and operation

  • $30/hour

Box Office Rates

Package #1: Full Service

  • Up to 249 tickets per show, general or assigned seating
  • Access to Interac, Visa, M/C system (2.75% service charge). Cheques are not accepted.
  • Three 3-hour sales periods in the 7 days prior to first show
  • One 1-hour sales period before each show
  • Ticket availability during other scheduled box office hours
  • Additional time billed at $18/hour

The cost for a single performance is $300 plus 6% of gross ticket sales. Each additional performance is $75 plus 6% of gross ticket sales

Package #2: Tickets only

Includes up to 249 tickets per show, general or assigned seating. Does not include box office staff or facilities. The cost for each performance is $75.

Contact Us

© 2017 City of Woodstock P.O. Box 1539, 500 Dundas Street, Woodstock, ON N4S 0A7

 

Phone: 519-539-1291
Email: General Information

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