Commissioner of Oaths

Document Commissioning

A Commissioner for Taking Affidavit Act empowers municipal clerks and other officials to take various types of declarations and to administer oaths.

A commissioner for taking affidavits (also know as commissioner of oaths) is not the same as a notary public. A commissioner has authority only to administer oaths and take affidavits.

Documentation

Once you are certain that the City of Woodstock can commission your document, you must visit City Hall in person. The request for the Commissioner of Oaths service must be made by the same individual taking the oath and signing the document. You must present one original government issued piece of photo identification in (i.e. a valid driver's licence, a valid passport or a Ontario Photo Card). If your identification is in a language other than English or French, an official translation of the document may be required.

Notary Services or Certified Copies

We do not provide notary services. If you need the signature of a notary, More information is available on the province's website. The Clerk/Deputy Clerk may complete Certified True Copies, but they are not guaranteed to be accepted. If you require certified true copies of a passport or other travel documents visit the Government of Canada website for more information.

Requirements

Please bring the following items with you for commissioning services.

• Documents to be commissioned must be filled out prior to arriving at City Hall and be unsigned:
• 1 valid piece of government-issued photo identification (no photocopies) for each individual who will be making a declaration
• If commissioning your document requires verification of your address please bring proof of address.

Documents we may commission

We reserve the right to refuse commissioning services of any document

• Consent letter for travelling with a child (commonly referred to as a travel document);
• Delayed birth registration forms;
• Election to change of name of child under the age of 12;
• Legal name change application;
• Foreign pension documents (or proof of life);
• Lost passport;
• Affidavit for a Family Gift of Used Motor Vehicle

Documents we cannot commission

• wills, "living wills", codicils to wills or estate settlement documents;
• divorce, separate, cohabitation and marriage agreements;
• custody documents;
• documents related to debt or finances;
• real estate-related documents, statements and transfer of land;
• court, legal or civil issue-related documents;
• any document that is to be executed by an individual acting in their capacity as a Power of Attorney or Executor
• Office staff will not sign documents as witnesses.

Fees

The City of Woodstock charges $20.00 for each signature. This fee is payable by cash, cheque, or debit.